Journal Policies | Academy Journal for Basic and Applied Sciences

About the Journal:
The Academy Journal of Basic and Applied Sciences is a scientific journal published twice a year. It publishes research and studies in the basic and applied sciences and related fields. It is published by the School of Applied and Engineering Sciences at the Libyan Academy, with the aim of contributing to community service. Special issues may also be published. The Journal's Objectives:
1. Publishing scientific research and studies of high scientific value.
2. The journal aims to be an important scientific reference for researchers and faculty members through its publications in various issues.

Publishing Rules in the Journal:
1. The journal accepts specialized research and studies in basic and applied sciences that have not been previously published.
2. The editorial staff receives research and studies from researchers and organizes the evaluation and publication processes.
3. The editor-in-chief determines the validity of the research for scientific review and its compliance with the publication conditions.
4. The submitted research is referred to two (2) referees with expertise in the field of the submitted research.
5. If the opinions of the referees differ, a third referee is consulted.
6. The names of the referees may not be disclosed to any party outside the journal.
7. The researcher is notified of the final result of the review.
8. The researcher completes the copyright form prepared by the journal.

Review Policy:
All research submitted to the journal undergoes a rigorous peer review process to ensure the highest standards of academic quality and scientific integrity. After the research is received from the researcher and the editorial board conducts an initial review to ensure its suitability for the journal's publication requirements, it is then examined by a detector and presented to the scientific secretariat. It is then referred to a confidential peer review committee (double-blind peer review) unknown to the researcher. The confidential committee does not know the researcher's identity, so it handles the scientific material through the research.
The peer reviewers evaluate the research based on originality, methodological rigor, clarity, significance, and scientific contribution to the scientific field. Based on the peer reviewers' recommendations, the editorial board makes a decision to either accept the research, request revisions (minor or substantial), or reject it for publication.
The peer review process typically takes 3 to 6 weeks, but the duration may vary depending on the availability of peer reviewers and the nature of the research.
Evaluation Criteria:
- Scope/Field of Publication: Research must be within the scope of the journal.
- Novelty: The information must not be derived from previously published research. It must be innovative and answer an important question in the research area. Ideally, it should also have potential for application outside the scope of the research.
- Methodology: The approach must be clear, appropriate, precise, and up-to-date.
- Conclusions: The conclusions must be convincing enough to merit publication.

Privacy Statement:
The journal respects the privacy of users, visitors, and authors and is committed to protecting all personal data collected during the use of this website. This includes data related to the registration process, research submission, and other data publicly disclosed on the website.
Data Collection and Use:
The journal collects the following data:
Name, email address, and institutional affiliation when registering or submitting research.
Contact information necessary for communication regarding the peer review or publication process.
This data is used only for the purposes of:
Managing the peer review and publishing process.
Communicating with authors and peer reviewers.
Improving website services.

Confidentiality of Information:
No personal data is sold or shared with third parties for commercial purposes.
All information is treated with the strictest confidence and is used only by the relevant journal team.
The journal adheres to data protection policies in accordance with ethical and academic standards.
External Links:
The website may contain links to external websites. The journal is not responsible for the privacy policies of those websites.

Acceptance of Policy:
By using this website, you agree to the terms of this Privacy Statement. The journal reserves the right to amend this policy at any time, and any changes will be posted on this page.

Mechanism for Submitting Appeals Against Publication Decisions:
The journal is committed to adhering to the highest standards of integrity and transparency throughout all stages of scholarly publishing, including the acceptance or rejection decision process. Given the importance of fairness in evaluating research, the journal allows authors the right to appeal a rejection decision in cases where the author believes the decision is unjustified.
Requirements for Submitting an Appeal:
The appeal must be based on objective reasons, such as:
A fundamental error in understanding the research content.
Clear bias in the reviewers' evaluation.
A conflict of interest.
A violation of the agreed-upon review procedures.
Procedures for Submitting an Appeal:
1. Submit the appeal request in writing to the editorial board via the journal's official email address or hand-delivered within 30 days of the rejection decision.
2. The request must include:
The title of the research; a detailed explanation of the reasons for rejection;
If possible, an objective scientific response to the reviewers' comments.
3. The Editorial Board reviews the application internally and may seek additional neutral reviewers if necessary.
4. The appeal will be responded to within a maximum of four weeks from the date of receipt of the application.
Final Decision:
The Editorial Board's decision after reviewing the appeal is final and non-appealable, and is made in accordance with the scientific integrity and academic standards of the journal.

Complaint Policy:
The journal is committed to providing a fair and transparent publishing environment for all stakeholders, including authors, reviewers, and readers. The journal places particular importance on addressing complaints related to the publication process or the conduct of any party involved in the editorial process.
Types of complaints that may be submitted:
Unjustified delays in the review process or decision-making.
Unprofessional behavior by a member of the Editorial Board or reviewers.
Apparent bias or conflict of interest in the review process.
Issues related to scientific integrity or plagiarism.
Technical failures affecting manuscript submission or review.
How to Submit a Complaint:
The complaint must be sent via the journal's official email or submitted in writing.

The complaint must include the following information:
The complainant's name and contact information.
The title of the paper or type of problem.
A clear and detailed description of the subject of the complaint.
What the complainant is requesting (solution, clarification, revision, etc.).
Complaint Handling Mechanism:
1. A notification of receipt of the complaint will be sent within one week.
2. The complaint will be referred to the relevant department within the editorial board or to the editor-in-chief.
3. The complaint will be investigated confidentially and impartially.
4. A final response will be sent to the complainant within 30 days of receipt.
5. All complaints will be treated with complete confidentiality.

Conflict of Interest Policy:
For the Reviewer or Reviewer:
If the reviewer is unable to judge a paper impartially, they should not accept the invitation to review. If a reviewer has any professional, personal, or financial affiliations that represent, or may be considered, a conflict of interest when reviewing a manuscript, they should decline to review it. If this conflict of interest is discovered after reviewing the manuscript in its entirety, they should withdraw immediately and fully inform the journal's editorial board. If there is an aspect of the manuscript that the reviewer does not feel qualified to evaluate, they should inform the editor. Author:
- Authors must disclose any financial, professional, or personal conflicts of interest that may influence the content of the research. If no conflict exists, please add the phrase: "The author(s) declare that there is no conflict of interest."
- If the author of the research is a member of the editorial board, the evaluation will be assigned to another member, and the research must meet the same evaluation criteria as all other research.
- Research by friends is avoided, and a neutral editor is assigned to this role. This also applies to students studying with the journal's editor-in-chief. Any previous disputes between the author of the research and the editor-in-chief, as well as the evaluation, are avoided.

Copyright Policy:
- The journal retains the copyright for all articles published in it, unless otherwise stated.
- Articles are published via approved platforms, with authors retaining the rights to non-commercial academic and educational use of the published content, provided that the original source is credited.
- Articles published in the journal are made available in accordance with the open access policy, allowing all users to view and use the content for non-commercial purposes, in accordance with the terms of the applicable license.

Open Access Policy:
- Al-Asalah Journal is committed to supporting full open access to all the scientific research it publishes. The journal believes that making scientific knowledge freely available to the public contributes to the advancement of scientific research and serves society.
- All articles published in the journal are available for reading and downloading without any financial or legal restrictions.
- The journal is licensed under the Creative Commons Attribution 4.0 International (CC BY 4.0) license, which permits the use, redistribution, and adaptation of research, provided that appropriate credit is given to the original author and source.
For more information about the CC BY 4.0 license, please visit: https://creativecommons.org/licenses/by/4.0/

Data Sharing Policy:
The journal is committed to promoting transparency and credibility in humanities research by encouraging researchers to disclose the data or materials used in their research, in accordance with ethical principles and legal and cultural constraints.
Researchers are required to provide a clear statement about data sharing in their research, including whether the data is available for viewing or use, where it can be accessed, or whether there are reasons preventing its sharing, such as privacy, copyright, or institutional agreements.
Data may include, but is not limited to: research instruments (such as questionnaires and interview protocols), texts or documents used, categorical codes in qualitative analysis, or corpus used in linguistic or literary studies.
The journal recognizes the specificity and complexity of humanities research. Therefore, data sharing is not mandatory. However, researchers are encouraged to clarify the availability of their data and, whenever possible, provide it upon request, ensuring respect for research ethics and the protection of participants.

Plagiarism Policy:
- Al-Asala Journal is committed to the highest standards of academic integrity and strongly condemns all forms of plagiarism, whether partial or complete, intentional or unintentional. Plagiarism is defined as the use of the works, ideas, or texts of others without explicit acknowledgement of the source.
- All articles submitted to the journal undergo initial screening using Plagiarism Checker X for Business. If the similarity percentage exceeds the acceptable threshold (usually less than 25%) for the humanities, the article is immediately rejected or returned to the author for revision.
- If plagiarism is discovered after publication, the journal takes corrective action, which may include:
- Issuing a correction notice or withdrawing the article.
- Notifying the author's academic institution.
- Banning the author from future publication in the journal.
- This policy is based on the guidelines of the University of Tripoli's Research Ethics Document, and the journal is committed to dealing with transparency and fairness in all cases.

Author Self-Archiving Policy:
The journal permits authors to archive only the final published version after its publication in the journal, in academic repositories or personal or institutional websites, provided that the full reference to the article is cited and a direct link to the original journal version is provided.
The journal does not permit archiving of preliminary or unreviewed versions prior to publication.

Authorship Policy:
The journal follows the authorship criteria approved by the University of Tripoli's Code of Ethics for Scientific Research. All authors must have clearly contributed to the intellectual or practical aspects of the article. This includes contributing to the design, data collection, data analysis, drafting, or substantially revising the manuscript. The addition of names of authors who did not actually participate in the research is prohibited, and the order of names must be documented with the approval of all authors prior to submission.
The journal also provides a written undertaking for the researcher(s) to sign, declaring that the submitted research is not plagiarized from another research or scientific dissertation, and that they bear legal and ethical responsibility if otherwise determined.

Editorial Policy:
Al-Asalah Journal is committed to a transparent and objective editorial policy and to applying strict standards of academic integrity, including the use of plagiarism detection tools to screen all submitted manuscripts before they are submitted for peer review.
This policy aims to ensure the quality and academic value of scientific content. The journal relies on a peer-review process supervised by an independent and experienced editorial board.
All manuscripts are processed with strict confidentiality and in accordance with internationally recognized standards of publishing ethics, including the guidelines of the University of Tripoli's Scientific Research Ethics Document.
The journal follows a set of editorial and ethical policies that regulate the scientific publishing process and ensure transparency and quality at all stages of submission, review, and publication. These policies include authorship, peer review, conflict of interest, archiving, complaints, and more. For those interested in reviewing the details of these policies, they are available in separate sections on the journal's website.

The Journal's Organizational Structure:
1. The Editorial Board, consisting of:
- The Editor-in-Chief
- The Managing Editor
- A number of faculty members
2. The Committee Scientific Advisory Committee
Consisting of faculty members and specialized experts from within and outside the Academy
3- Journal Secretary
4- Two linguistic reviewers to review research submitted in Arabic and English
The Editorial Board consists of
- The Editor-in-Chief
- The Managing Editor
- A number of faculty members from the Academy
A decision appointing the board is issued by the President of the Academy

• The Editorial Board prepares the journal's publication rules, which are made available to researchers through the journal's website
• The journal shall have a Secretary (Treasurer) appointed by the Dean of the School of Applied Sciences and Engineering at the Academy

Duties of the Editor-in-Chief:
1- General supervision of the scientific and administrative aspects of the journal
2- Convening the Editorial Board to meetings and managing the meetings
3- Preparing reports on the journal's progress and submitting them to the Dean of the School of Applied Sciences and Engineering
4- Completing correspondence related to the journal's work
5- Communicating with scientific institutions, bodies, and websites at the local and international levels to support the journal's activities and obtain local accreditation Internationally
6- Communicating with organizers of scientific conferences, seminars, and workshops in the journal's field of interest and coordinating the publication of their scientific work in the journal. 7. Providing the submitter with a notification of the research paper's acceptance for publication, upon their request, after the completion of the scientific review process and the paper's acceptance for publication.
8. Carrying out any duties assigned to them by the Editorial Board.

Duties of the Editorial Board:
1. Developing the journal's work plans and supervising the organization and implementation of the journal's assigned tasks.
2. Establishing detailed rules for the journal's publication process.
3. Designing the peer review form for scientific research.
4. Designing the intellectual property form.
5. Selecting the members of the journal's Scientific Advisory Committee.
6. Selecting scientific reviewers from various disciplines of the journal and preparing a database for this purpose.
7. Approving and approving research papers prepared for publication.
8. Periodically evaluating the journal to raise the scientific level of the journal.
9. Attending meetings announced by the editor-in-chief.
10. Assisting the editor-in-chief in obtaining distinguished studies or research papers for publication in the journal after peer review.
11. Members of the editorial board and the editor-in-chief are committed to confidentiality regarding any information related to research papers submitted for peer review.
12. Assisting the editor-in-chief in all matters related to the exercise of their powers.

Editor-in-Chief Duties:
1. Assist the Editor-in-Chief in all journal matters related to scientific research, such as receiving research, ensuring its compliance with publication requirements, following up on evaluation procedures, and following up on the implementation of referees' comments.
2. Communicate with referees and authors and ensure that research complies with the journal's publication standards.
3. Communicate with the proofreader to ensure linguistic correctness of the research before publication.
4. Notify the research submitter of the scientific review responses.
5. Technically supervise the technical production and electronic publishing process.
6. Promote the journal at scientific forums, events, and social media.
7. Represent the journal at conferences and scientific events.
8. Serve as a rapporteur for editorial board meetings.
9. Ensure academic integrity and research ethics by using plagiarism detection tools and verifying the originality of submitted research.
1. Any other tasks assigned by the Editor-in-Chief related to the journal's work and activities.

Journal Secretary Duties:
1. Prepare minutes of editorial board meetings.
2. Perform secretarial duties and maintain paper and electronic documents.
3. Perform printing duties. Coordinating research in accordance with the journal's academic writing rules.
4. Any other tasks assigned by the editor-in-chief within the scope of the journal's activities and specializations.

Rejection of Academic Works:
The journal's editorial board has the right to reject academic works submitted for publication in the journal before submitting them for confidential evaluation in the following cases:
1. If they do not meet the journal's publication regulations.
2. If it is proven that they have been published or submitted for publication in other academic journals.
3. If it is proven that they contain plagiarism or infringe upon the rights of others.
The editorial board will develop a mechanism to implement this.

Financial Remuneration:
The editorial board and reviewers of academic works are paid financial remuneration for their work in the journal in accordance with the rules and regulations in force at the Libyan Academy.

Financial Resources of the Journal:
The journal is funded by the administration of the Libyan Academy for Graduate Studies. The editorial board may work to secure additional resources to enhance the journal's activities by:
- Accepting donations from faculty members
- Imposing publication fees on authors of academic works
- Accepting donations From parties outside the academy in exchange for publishing scholarly work, such as academic conferences. This may only be done after obtaining permission from the administration of the School of Applied Sciences and Engineering.